Request for Proposal – Television Production and Programming Services for the Cities of Lacey, Olympia, and Tumwater, and Thurston County
The City of Lacey, City of Olympia, City of Tumwater, and Thurston County (“Jurisdictions”) desire to solicit proposals from qualified contractors (“Designated Service Provider”) for Public, Education, and Government (PEG) television production and programming services. The Jurisdictions are interested in innovative and sustainable ways to provide production, programming, and other PEG services to their communities. As part of this RFP, potential Designated Service Providers are asked to identify what PEG related services they are interested in providing for Jurisdictions. Potential Designated Service Providers do not need to provide all elements of PEG services to submit a proposal.
Each jurisdiction will independently select a Designated Service Provider that best meets the needs of their respective jurisdiction at their own discretion. Each jurisdiction also reserves the right not to enter into an agreement through this process.
The Jurisdictions each have a franchise agreement with Comcast Cable Communications, LLC (“Comcast”) to provide cable television services to residents. The current 10-year cable franchise agreements between each respective jurisdiction and Comcast expire in 2031. The cable franchise with Comcast is non-exclusive. The Jurisdictions may enter into additional cable franchise agreements. The current operating agreement for PEG services expires on December 31, 2022. The Jurisdictions are seeking Designated Service Providers with the background and experience to provide PEG services commencing on January 1, 2023. The Jurisdictions intend to award three-year agreements for PEG services. The Jurisdictions may exercise future term renewals at their sole and absolute discretion.
Companies interested in being considered as the Designated Services Provider for these services must submit seven (7) physical copies of their proposals, delivered sealed in-person or via postal mail by October 14, 2022, at 3:00 p.m. to:
City Clerk’s Office
RFP: Television Production and Programming Services
City of Lacey
420 College Street SE
Lacey, WA 98503
Any proposal received after the closing date and time will not be considered. Postmarks will not be accepted. All proposals must be signed with the company’s name and by a responsible officer or employee. Prospective bidders requiring additional information or interpretation of project specifications and documents must direct all inquiries in writing by September 30, 2022, at 3:00 p.m. to Shannon Kelley-Fong, Assistant City Manager, City of Lacey at Skelley@ci.lacey.wa.us. Answers and interpretations to all inquiries will be posted at the following locations no later than Tuesday, October 6, 2022, by 5:00 p.m.
- The City of Lacey’s solicitation page under “RFP: Television Production and Programming Services” at: https://cityoflacey.org/rfp-rfq-rfi/.
- The State of Washington Electronic Business Solution (WEBS) Bid Notification System website at https://omwbe.wa.gov/small-business-assistance/bids-contracting-opportunities.
For information concerning RFP procedures and regulations (i.e., submission deadline, forms required, etc.), interested parties may contact:
City Clerk’s Office
City of Lacey
420 College Street SE
Lacey, WA 98503
CityClerk@ci.Lacey.wa.us
The Jurisdictions reserve the right to accept or reject any or all proposals received from this RFP, or to negotiate separately with any proposer, and to waive any informalities, defects or irregularities in any proposal, or to accept that proposal which, in the judgement of the proper officials, is in the best interest of the Jurisdictions.
The Jurisdictions are committed to offering reasonable accommodations to persons with disabilities. We invite any person with special needs to contact the City of Lacey’s Clerk at (360) 491-3214 to discuss any accommodations that may be necessary. Community members with hearing impairment may call the TDD line at (800) 833-6388.
Peri Edmonds, City Clerk
PUBLISHED: September 16, 2022
