The City Clerk’s Office is dedicated to serving the needs of the public, while maintaining all official City records in accordance with State, Federal, and Local regulations.
DUTIES & RESPONSIBILITIES
The City Clerk’s Office oversees the City Council’s agendas and meetings, while also providing a variety of services that support the City Council, City Departments, and residents of Lacey.
The City Clerk’s Office responsibilities include:
- Preparation and publication of City Council agendas
- Preservation of official Council meeting minutes
- Maintaining Ordinances, Resolutions, and codification of the Lacey Municipal Code
- Responding to Public Records Requests
- Scheduling and providing notary services
- Preserving contracts and agreements
- Coordinates Advisory Board & Commission appointments
- Publishing legal and public notices
- Administering public bid openings
- Serves as guardian of the City Seal
The city charges $3.00 per each document notarized.
In compliance with RCW 42.56, a public records response must be made within five business days. According to general statute, RCW 1.12.040, the day the request is received does not count as one of the five business days.
In general, public records that are exempt from public disclosure are those in the categories listed in RCW 42.56.230 through 42.56.280. Reference must be made to this statute to determine on a case-by-case basis whether a particular record is exempt. When a city denies a request for disclosure of a public record, it must identify the specific statutory exemption upon which the denial is based and provide a brief explanation of how that exemption applies. In addition, certain statutes outside of the public records law also prohibit disclosure of particular records (www.mrsc.org).
Are cities required to create a document when responding to a specific request for public disclosure?
Although there is no Washington case that has determined whether a duty to create an otherwise nonexistent document exists under RCW 42.56, there is a federal law on this issue. Under the Freedom of Information Act, an agency is not required to create a record which is otherwise non-existent.